While organizing an event,
you’re challenged by many decisions. Choosing a venue is the decision that will
leave an impact on your event. Catering options, date of the event, and
attendees’ pleasant experiences – all are partly affected by the type of venue
you select. Does this sound a bit scary? Don’t you need to be worry? Here is a
list of some tip-top points that will help you to decide, what you should
consider and how to do better?
When to Start Looking for a Venue?
Before you start, you must
have a good understanding of three important things, estimated event size,
budget, and space requirements.
What to Consider When Searching for a Venue
Location:
You might have already
considered this. For a local event, make sure to select an Event Venue Hire
that must be at a reasonable distance from most attendees’ homes or places of
work. If most of the attendees will be travelling from out of town, a venue near
the airport or their hotels would be the right choice. However, make sure to
consider transportation, traffic, and parking options.
If you want, your
attendees should not get late, provide them with a mobile event app, that is a
need of the modern world. Having GPS maps, driving directions, and
parking/shuttle information at their fingertips, your guest will feel
privileged. For events with posters, exhibitions, or parallel sessions, interactive
indoor maps will help attendees conveniently navigate.
Parking:
Does the venue you’re
going to select have a parking lot
or valet parking? The venue with a parking lot is what makes your attendees
cherish. If the venue does not have a parking lot, look at the parking lots
nearby that is accessible for your attendees.
Take a look at Uber
discounts offered for events. Having negotiation with them to set this up and
asking them to distribute the promo code to your attendees.
Capacity and Minimums:
Know the capacity of your
venue where your attendees can comfortably adjust themselves in. The
uncomfortable and congested place will make them annoying. So be sure that the
venue you’re going to choose to have a comfortable room space. Also, consider
the fire and safety codes that the venue has to abide by.
What Are The F&B Minimums?
Ensure that the past
F&B records from the previous events are in line with the minimum if your
venue offers food and/or beverages fixing a minimum food and beverage spending
amount. Ask whether they can provide
complimentary service, for example, AV support or upgraded wifi. That will make
you're attended more engaged.
In the end, don’t forget
to get feedback at the time they are leaving. It’s important to take as it will
be beneficial if you’ll decide to make it next time. It will help you to save
money and time, planning properly reducing the mistakes you have done before.
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